plan B Privacy Notice

plan B is committed to protecting your privacy, and takes its responsibilities regarding the security of personal information very seriously. This privacy notice explains what personal data we collect about you, how and why we use it, who we may disclose it to, and how we protect your privacy.

1. Who is responsible for your data

Our Privacy Notice applies to the personal data that plan B collects and uses.

We control the ways your personal data are collected and the purposes for which your personal data are used by plan B as the “data controller” for the purposes of the EU GDPR 2018.

plan B is based at Unit 6, Beechwood Road, Evanton Industrial Estate, Evanton, IV16 9XJ

2.  Personal Data we collect about you

When using the term “personal data” in our Privacy Notice, we mean information that relates to you and allows us to identify you, either directly or in combination with other information that we may hold. Your personal data may include for example your name and your contact details.

We collect some personal data from you, for example when attending an event or class.

Categories of data we collect

We may collect and process the following categories of information about you:

Your name and surname and your contact details (email address, telephone number and postal address) When joining a class, attending an event or working on a freelance basis with plan B
Information about your health, if you have a medical condition that may affect your participation in an event. When you provide us with this information when signing up for an event or activity
Information about your bank details When you are contracted by plan B and require payment by BACS*
The communications you exchange with us
(for example, your emails, letters or calls)
When you contact plan B or you are contacted by plan B
Your posts and messages on social media directed to plan B When you interact with us on social media
Your feedback When you reply to our requests for feedback or participate surveys

*Go to https://www.bankofscotland.co.uk/securityandprivacy/privacy/ for details of Bank of Scotland Privacy Notice

Sensitive personal data

In the course of providing services to you, we may collect information that could reveal your racial or ethnic origin, physical or mental health, religious beliefs or alleged commission or conviction of criminal offences. Such information is considered “sensitive personal data” under GDPR. We only collect this information where you have given your explicit consent, it is necessary, or you have deliberately made it public. By providing any sensitive personal data you explicitly agree that we may collect and use it in order to provide our services and in accordance with this Privacy Notice.

Email and Web Analytics

plan B’s email and web service is provided through Google Mail. Please click on this link for their Privacy Notice google.com/privacy  Our website is supported by Plexus Media and their Privacy Notice can be found at www.plexusmedia.co.uk

3. How and why we use your personal data

We may use your personal data for the following purposes:

• To communicate with you and manage our relationship with you
Occasionally we may need to contact you by email and/or SMS for administrative or operational reasons, for example to keep you informed of plan B news, activities or event information.
  
You can also choose to opt out from receiving communications at any time by emailing plan B at office@planbcreative.org

• To fulfil our administrative purposes
The administrative purposes for which we will use your information include accounting, billing and audit, legal purposes, statistical and marketing analysis.

• To comply with our legal obligations, for example, our obligation to provide information to HMRC

5. Security of your personal data

We are committed to taking appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and against accidental loss, destruction or damage to personal data.

The information that you provide to us will be held in our systems, which are located on our premises.
We will retain your personal data for as long as we need it in order to fulfil our purposes set out in this Privacy Notice or in order to comply with the law.

6. Sharing your personal data

plan B will not share your contact details and other personal data with a third party without your express consent.

7. Updates to our Privacy Notice

We may make changes to this Privacy Notice from time to time, we will update the Privacy Notice and we will publish on our website any new version of this Notice.

8. Contact information

Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to office@planbcreative.org

 

May 2018

plan B Collaborative Theatre Ltd (trading as plan B) is a company registered in Scotland (SC 117972) and a charity registered with the Office of the Scottish Charity Regulator (SC 009447). plan B's registered office is at Unit 6, Beechwood Road, Evanton Industrial Estate, Evanton, IV16 9XJ.

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